When You Go Under Contract
This process should be completed on the day you go binding unless otherwise instructed by team leadership
1. Update Contract Status: Change the contract status in the Zillow app or Follow Up Boss to "Under Contract."
2. Create a Zillow Transaction: Initiate a new transaction in Zillow app (see how) or Follow Up Boss.
3. Download and Distribute the Zillow Transaction Payment Form:
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Download the form (it can be updated later if needed)
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Send a copy to your office and to mike@gahomematch.com
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Include a note to Mike with the initial date of delivery of the lead (month). This is crucial in determining which month the transaction counts for.
4. Maintain Transaction Details: Ensure all transaction details are kept up to date. Do not let the close date lapse. If there are any changes to the price, commission, or close date, update the form and send a revised copy to Mike and the office.
Closing Procedures
1. Distribution Authorizations: Mike will send a payment breakdown to your office ahead of the closing
2. Payment Instructions:
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Atlanta Communities Finance does not allow pay-at-close for Zillow Flex transactions.
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Ensure all checks are made out to Atlanta Communities. Your office will have the necessary information to issue your check as soon as you drop it off.
3. Send Digital ALTA: Immediately after closing, send Daniel a digital copy of the ALTA statement, including all pages. Timeliness in closing out transactions is crucial for our scoring.
4. Update Contact Status: Change the contact status in the app or Follow Up Boss to "Closed," but do NOT close out the transaction. Daniel will handle this final step for you.